Directors’ report
Principal activity 3i Group plc is a world leader in
private equity and venture capital. The principal activity of the
Company and its subsidiaries (“the Group”) is investment. It
invests in a wide range of growing independent businesses. Its
objective is to maximise shareholder value through growth in total
return.
Tax and investment company status The Company is an
investment company as defined by section 266 of the Companies Act
1985 and carries on business as an investment trust.
The Inland Revenue has approved the Company as an investment
trust under section 842 of the Income and Corporation Taxes Act
1988 for the financial period ended 31 March 2003. Since that date,
the Company has directed its affairs to enable it to continue to be
so approved.
Regulation The Company is authorised and regulated by the
Financial Services Authority as a deposit taker. 3i Investments plc
and 3i Japan GP Limited, both wholly owned subsidiaries of the
Company, are authorised persons under the Financial Services and
Markets Act 2000 and regulated by the Financial Services
Authority.
Where applicable, certain Group subsidiaries’ businesses outside
the United Kingdom are regulated by relevant authorities.
Results and dividends The accounts of the Company and the
Group for the year to 31 March 2004 appear in the Financial statements.
Consolidated total return for the period was £531 million (2003:
negative sum of £935 million). An interim dividend of 5.1p per
share was paid on 7 January 2004. The Directors recommend a final
dividend of 8.9p per share be paid in respect of the year to 31
March 2004 to shareholders on the register at the close of business
on 18 June 2004.
By a deed of waiver dated 9 June 1994, Mourant & Co.
Trustees Limited as trustee of The 3i Group Employee Trust waived
(subject to certain minor exceptions) all dividends declared by the
Company after 26 May 1994 in respect of shares from time to time
held by it (currently 9,859,472 shares) as trustee of that
trust.
Operations The Company owns substantially all the Group’s
investments. The Group operates through a network of 31 offices
across Europe, Asia Pacific and the US.
The Group manages a number of funds established with major
institutions and pension funds to make equity and equity related
investments in unquoted businesses in Europe and Asia Pacific.
3i Investments plc acts as investment manager to the Company and
certain of its subsidiaries. 3i Investments plc also acts as
investment manager to 3i Smaller Quoted Companies Trust plc, 3i
Bioscience Investment Trust plc and 3i European Technology Trust
plc, investment trusts listed on the London Stock Exchange. 3i
Investments plc also manages the 3i Group Pension Plan.
Business review The Chairman’s statement, the Chief Executive’s statement and
the Operating and financial
review report on the Group’s development during the year to 31
March 2004, its position at that date and the Group’s likely future
development.
Share capital In the year to 31 March 2004, the issued
share capital of the Company increased by 2,560,906 shares to
613,479,159 shares as a result of the issue of shares to the
trustee of The 3i Group Share Incentive Plan, the exercise of
options under the 3i executive share option plans and The 3i Group
Sharesave Scheme and the issue of shares to the nine vendors of SFK
Finance Oy.
Major interests in shares As at 4 May 2004, the Company had been notified of the following interests in the Company’s shares in accordance with sections 198 to 208 of the Companies Act 1985: |
|
% |
Number of shares |
FMR Corporation and Fidelity International Limited and their subsidiary companies |
9.02 |
55,332,661 |
Prudential plc and subsidiary companies |
5.99 |
36,755,893 |
Legal & General Investments Management Limited |
3.41 |
20,914,010 |
Directors’ interests Details of the Directors’ interests
in the Company’s shares are shown in note 40 to the
accounts.
Save as shown in note 40, no
Director had any disclosable interest in the shares, debentures or
loan stock of the Company or in the shares, debentures or loan
stock of its subsidiaries during the period. Save as shown in note 40, there have
been no changes in the above interests between 31 March 2004 and 4
May 2004. No Director was materially interested in any contract or
arrangement subsisting during or at the end of the financial period
that was significant in relation to the business of the
Company.
Directors’ service contracts Details of Directors’
employment contracts are set out in the Remuneration
report.
Management arrangements 3i plc provides the Group with
certain corporate and administrative services, for which no
regulatory authorisation is required, under contracts which provide
for fees based on the work done and costs incurred in providing
such services. The contract between 3i plc and 3i Investments plc
may be terminated by either party on three months’ notice. The
contracts between 3i plc and other Group companies may be
terminated by either party on reasonable notice.
3i Investments plc provides the Group with investment management
and other services, for which regulatory authorisation is required,
under contracts which provide for fees based on the work done and
costs incurred in providing such services. These contracts may be
terminated by either party on reasonable notice.
Corporate governance
Throughout the year to 31 March 2004, the Company complied with the
provisions of section 1 of the Combined Code on corporate
governance issued by the Hampel Committee on Corporate Governance
in June 1998 (“the Combined Code”). The Company has already taken
steps to enable it to comply, with effect from 1 April 2004, with
the new Combined Code (“the new Combined Code”) published by the
Financial Reporting Council in July 2003.
The Company’s approach to corporate governance The
Company has a policy of seeking to comply with established best
practice in the field of corporate governance. The Board has
adopted core values and Group standards which set out the
behaviours expected of staff in their dealings with shareholders,
customers, colleagues, suppliers and other stakeholders of the
Company. One of the core values communicated within the Group is a
belief that the highest standard of integrity is essential in
business.
The Board’s responsibilities and processes The
Board is responsible to shareholders for the overall management of
the Group. It determines matters including financial strategy and
planning and takes major business decisions.
The Board has approved a formal schedule of matters reserved to
it and its duly authorised Committees for decision. These
include:
- approval of the Group’s overall strategy, annual operating
budget and strategic plan;
- approval of the Company’s interim and final accounts and
changes in the Group’s accounting policies or practices;
- changes relating to the capital structure of the Company or its
status as a regulated entity;
- major capital projects;
- major changes in the nature of business operations;
- investments and divestments in the ordinary course of business
above certain limits set by the Board from time to time;
- adequacy of internal control systems;
- appointments to the Board and Executive Committee;
- principal terms and conditions of employment of members of
Executive Committee;
- changes in employee share schemes and carried interest
schemes.
Matters delegated to management include implementation of the
Board approved strategy, day to day operation of the business, the
appointment of all executives below Executive Committee and the
formulation and execution of risk management practices and
policies.
The Board has put in place an organisational structure. This is
further described below under the heading “internal control”.
A Group succession and contingency plan is prepared by
management and reviewed annually by the Board. The purpose of this
plan is to identify suitable candidates for succession to key
senior management positions, agree their training and development
needs, and ensure the necessary human resources are in place for
the Company to meet its objectives.
During the year, there were six regular meetings of the Board of
Directors. All the Directors attended those meetings.
The roles of the Chairman and the Chief Executive
The division of responsibilities between the Chairman of the Board,
Baroness Hogg, and the Chief Executive, Mr B P Larcombe, is clearly
defined and has been approved by the Board.
The Chairman
The Chairman leads the Board in the determination of its strategy
and in the achievement of its objectives. The Chairman is
responsible for organising the business of the Board, ensuring its
effectiveness and setting its agenda. The Chairman has no
involvement in the day to day business of the Group. The Chairman
facilitates the effective contribution of non-executive Directors
and constructive relations between executive and non-executive
Directors.
The Chairman ensures that regular reports from the Company’s
brokers are circulated to the non-executive Directors to enable
non-executive Directors to remain aware of shareholders’ views.
Through involvement in the interim and full year reporting process,
the Company’s results presentations and the Company’s Annual
General Meeting, the Chairman ensures effective communication with
the Company’s shareholders.
The Chief Executive
The Chief Executive has direct charge of the Group on a day to day
basis and is accountable to the Board for the financial and
operational performance of the Group. The Chief Executive has
formed a management committee called Executive Committee to enable
him to carry out the responsibilities delegated to him by the
Board. The Committee comprises the executive Directors, the Company
Secretary, Mr C P Rowlands, Mr J B C Russell and Mr P Waller. The
Committee meets on a regular basis to consider operational matters
and the implementation of the Group’s strategy.
Senior Independent Director The Board has
appointed Mr O H J Stocken as Senior Independent Director, to whom,
in accordance with the Combined Code, concerns can be conveyed.
Directors The Board currently comprises the
Chairman, five independent non-executive Directors and four
executive Directors. The names of the Directors together with their
biographical details are set out under Board of Directors.
All the Directors served throughout the period under review.
In addition to fulfilling the legal responsibilities of a
director, a non-executive Director is expected to bring an
independent judgment to bear on issues of strategy, performance,
resources and standards of conduct and to help the Board provide
the Company with effective leadership. In addition, a non-executive
Director is expected to ensure high standards of financial probity
on the part of the Company and monitor the effectiveness of the
executive Directors.
The Board’s discussions, and its approval of the Group’s rolling
strategic plan and annual budget, provide the non-executive
Directors with the opportunity to challenge the Company’s
management and assist in the development of strategy. The
non-executive Directors receive monthly management accounts and
regular management reports and information which enable them to
scrutinise the Company’s and management’s performance against
agreed objectives. This is further described below under the
heading “internal control”.
Directors’ independence All the non-executive
Directors, including the Chairman, are considered by the Board to
be independent for the purposes of the new Combined Code. The Board
assesses and reviews the independence of each of the non-executive
Directors at least annually having regard to the potential
relevance and materiality of a Director’s interests and
relationships rather than applying rigid criteria in a mechanistic
manner. The Board has considered Mr O H J Stocken and Mme C J M
Morin-Postel’s common directorship of Pilkington plc and concluded
that it does not affect their independence.
The Board’s Committees The Board is assisted by
various specialised committees of the Board which report regularly
to the Board. The membership of these Committees is regularly
reviewed by the Board. When considering committee membership and
chairmanship, the Board aims to ensure that undue reliance is not
placed on particular Directors.
These Committees all have clearly defined and written terms of
reference. The terms of reference of the Audit and Compliance
Committee, the Remuneration Committee and the Nominations Committee
provide that no one other than the Committee Chairman and members
may attend a meeting unless invited to attend by the Committee.
Details of the work of these Committees are set out below.
Audit and Compliance Committee During the year,
the Audit and Compliance Committee comprised Mr O H J Stocken
(Chairman), Dr J R Forrest, Mme C J M Morin-Postel and Mr F D
Rosenkranz, all independent non-executive Directors. The Board is
satisfied that the Committee Chairman, Mr Stocken, has recent and
relevant financial experience.
The terms of reference of the Audit and Compliance Committee are
available on the Company’s website.
The Committee reviews the effectiveness of the internal control
environment of the Group and the Group’s compliance with its
regulatory requirements. Further details of this work are described
below under the heading “internal control”.
The Committee receives regular reports from the internal and
external auditors, the regulatory compliance function and Risk
Committee, details of which are described below under the heading
“internal control”, and monitors their activities and
effectiveness. The Committee reviews the interim and annual
accounts of the Company before their approval by the Board and
reviews the scope of the annual audit and any audit findings. The
Committee also oversees the Company’s relations with its external
auditors and recommends to the Board the appointment, reappointment
and removal of the Company’s auditors and approves the terms of
their engagement and their fees. The Committee meets with the heads
of the internal audit and compliance functions, and the external
auditors, at least once a year in the absence of management.
The Committee also reviews the Company’s “whistle blowing
policy” to ensure that arrangements are in place for staff to
raise, in confidence, matters of concern, for an appropriate and
independent investigation of such matters and, where necessary, for
follow-up action.
During the year, there were four meetings of the Audit and
Compliance Committee. All members of the Committee attended those
meetings, other than Mme C J M Morin-Postel who attended three
meetings.
Remuneration Committee During the year, the
Remuneration Committee comprised Dr J R Forrest (Chairman),
Baroness Hogg (who ceased to be a member on 31 March 2004), Mr O H
J Stocken and Mr F D Rosenkranz. On 1 April 2004, Mr F D Rosenkranz
became the Chairman, and Mme C J M Morin-Postel was appointed a
member, of the Committee. All the members of the Committee are
independent non-executive Directors.
The terms of reference of the Remuneration Committee are
available on the Company’s website.
Details of the work of the Remuneration Committee are set out in
the Remuneration report.
During the year, there were seven meetings of the Remuneration
Committee. All members of the Committee attended those meetings,
other than Dr J R Forrest who attended six meetings.
Nominations Committee During the year, the
Nominations Committee comprised Baroness Hogg (Chairman), Dr J R
Forrest, Mr B P Larcombe, Mme C J M Morin-Postel, Mr F D
Rosenkranz, Mr F G Steingraber and Mr O H J Stocken. Mr R W Perry
has been co-opted to assist the Committee in the appointment of a
new Chief Executive.
The terms of reference of the Nominations Committee are
available on the Company’s website. These provide that the Chairman
shall not chair the Committee when dealing with the appointment of
the Chairman’s successor.
The Nominations Committee and the Board regularly review the
composition of the Board to ensure the balance of its membership,
as between executive and non-executive Directors, and its profile,
in terms of size and length of service and experience of individual
Directors, remain appropriate. A formal, rigorous and transparent
process for the appointment of Directors has been established with
the objective of identifying the skills and experience profile
required of new Directors and identifying suitable candidates. The
procedure includes the appraisal and selection of potential
candidates, including (in the case of non-executive Directors)
whether they have sufficient time to fulfil their roles. Where
appropriate, specialist recruitment consultants assist the
Committee to identify suitable candidates for appointment. The
Committee’s recommendations for appointment are put to the full
Board for approval.
Following the appointment of new non-executive Directors, the
Company’s major shareholders will be offered the opportunity to
meet them.
During the year, there were three meetings of the Nominations
Committee. All members of the Committee attended those meetings,
save that Mr B P Larcombe did not attend when succession to the
post of Chief Executive was discussed. Mr R W Perry attended one
meeting of the Committee.
Valuations Committee During the year, the
Valuations Committee comprised Baroness Hogg (Chairman), Dr J R
Forrest, Mr B P Larcombe, Mr M J Queen and Mr O H J Stocken.
The Valuations Committee considers and recommends to the Board
the valuations of the Group’s investments to be included in the
interim and final accounts of the Group and changes to valuations
policy.
During the year, there were three meetings of the Valuations
Committee. All members of the Committee attended those
meetings.
The Company Secretary The Company Secretary is
responsible for advising the Board, through the Chairman, on
governance matters. All Directors have access to the advice and
services of the Company Secretary. The Company’s Articles of
Association and the schedule of matters reserved to the Board for
decision provide that the appointment and removal of the Company
Secretary is a matter for the full Board.
Information Regular reports and papers are
circulated to the Directors in a timely manner in preparation for
Board and Committee meetings. These papers are supplemented by
information specifically requested by the Directors from time to
time.
Directors’ training and development The Company
has developed a training policy which provides a framework within
which training for Directors is planned with the objective of
ensuring Directors understand the duties and responsibilities of
being a director of a listed company. All Directors are required to
update their skills and maintain their familiarity with the Company
and its business continually. Presentations on different aspects of
the Company’s business are made regularly to the Board. On
appointment, all non-executive Directors have discussions with the
Chairman and the Chief Executive following which appropriate
briefings on the responsibilities of Directors, the Company’s
business and the Company’s procedures are arranged. The Company
provides opportunities for non-executive Directors to obtain a
thorough understanding of the Company’s business by meeting members
of the senior management team who in turn arrange, as required,
visits to investment offices and support departments.
The Company has procedures for Directors to take independent
legal or other professional advice about the performance of their
duties.
Performance evaluation The Board has established a
formal process, led by the Chairman, for the annual evaluation of
the performance of the Board, its principal Committees and
individual Directors with particular attention to those who are due
for reappointment. A list of questions is drawn up by the Chairman
with the assistance of an independent consultant. These questions
provide a framework for the evaluation process. The Chairman
conducts the annual performance evaluation of each of the
Directors, taking into account the views of the other Directors.
The Senior Independent Director conducts the annual performance
evaluation of the Chairman, taking into account the views of all
Directors. The results of the overall evaluation process are
discussed with the independent consultant, communicated to the
Board and followed by appropriate action.
Re-election Subject to the Company’s Articles of
Association, the Companies Acts and satisfactory performance
evaluation, non-executive Directors are appointed for an initial
period of three years. Before the third or sixth anniversary of the
non-executive Director’s first appointment, the Director discusses
with the Board whether it is appropriate for a further three year
term to be served. The reappointment of Directors who have served
for more than nine years is subject to annual review.
The Company’s Articles of Association provide for:
a) Directors to retire at the first Annual General Meeting
(“AGM”) after their appointment by the Board and for the number
nearest to, but not exceeding, one-third of the remaining Directors
to retire by rotation at each AGM;
b) all Directors to retire at least every three years; and
c) any Director aged 70 or over at the date of the AGM to
retire.
Subject to the Articles of Association, retiring Directors are
eligible for reappointment. In accordance with the Articles of
Association, at the AGM to be held on 7 July 2004, Baroness Hogg,
Dr J R Forrest and Mr B P Larcombe will retire by rotation and,
being eligible, Baroness Hogg offers herself for reappointment.
Biographical details of the Directors are set out under Board of Directors
and the Board’s recommendation for reappointment is set out in the
Notice of the AGM.
Relations with shareholders The Board recognises
the importance of maintaining a purposeful relationship with all
its shareholders. The Chief Executive and the Finance Director,
together with the Group Communications Director, meet with the
Company’s principal institutional shareholders to discuss relevant
issues as they arise. The Chairman maintains a dialogue with
shareholders on strategy, corporate governance and Directors’
remuneration as required.
In addition to receiving regular reports from the Company’s
brokers, the brokers make presentations to the Board and have
private discussions with the non-executive Directors. Non-executive
Directors are invited to attend the Company’s presentation to
analysts and offered the opportunity to meet shareholders.
Constructive use of the AGM The Company uses its
AGM as an opportunity to communicate with its shareholders. At the
Meeting, business presentations are made by the Chief Executive and
the Finance Director. The Chairmen of the Remuneration, Audit and
Compliance and Nominations Committees are available to answer
shareholders’ questions.
The Notice of the AGM held on 9 July 2003 was dispatched to
shareholders not less than 20 working days before the Meeting. At
that Meeting, details of proxy votes received were made available
and, in accordance with the recommendations of the new Combined
Code, at the AGM to be held on 7 July 2004, details of the number
of abstentions will also be made available. In accordance with the
Company’s Articles of Association, on a poll, every member who is
present in person or by proxy has one vote for each share held.
Portfolio management and voting policy In relation
to unquoted investments, the Group’s approach is to seek to add
value to the businesses in which the Group invests through the
Group’s extensive experience, resources and contacts. In relation
to quoted investments, the Group’s policy is to exercise voting
rights on matters affecting the interests of the Group and its
managed funds.
Employment The
Group’s policy is one of equal opportunity in the selection,
training, career development and promotion of employees, regardless
of gender, ethnic origin, religion and whether disabled or
otherwise.
The Group treats applicants and employees with disabilities
equally and fairly and provides facilities, equipment and training
to assist disabled employees to do their jobs. Should an employee
become disabled during their employment, efforts are made to retain
them in their current employment or to explore the opportunities
for their retraining or redeployment within the Group. The Group
also provides financial support, through a Company Disability
Scheme, to disabled employees who are unable to work.
The Group’s principal means of keeping in touch with the views
of its employees continue to be through employee appraisals,
informal consultations, team briefings and staff surveys. Managers
throughout the Group have a continuing responsibility to keep their
staff fully informed of developments and to communicate financial
results and other matters of interest. This is achieved by
structured communication including regular meetings of
employees.
The Group has clear grievance and disciplinary procedures in
place, which include comprehensive procedures on discrimination and
the Group’s equal opportunities policy. The Group also has an
employee assistance programme which provides a confidential, free
and independent counselling service and is available to all staff
and their families in the UK.
There are clearly defined staff policies for pay and working
conditions. The Group’s employment policies are designed to provide
a competitive reward package which will attract and retain high
quality staff, whilst ensuring that the cost element of these
rewards remains at an appropriate level.
All UK employees receive a base salary and are eligible for a
performance related bonus. The Group operates an Inland Revenue
approved Share Incentive Plan to encourage employees’ involvement
in the performance of the Group and operates share plans for senior
executives and investment staff. Further details of these plans are
set out in the Remuneration report.
In its international operations, the Group’s remuneration policy
is influenced by market conditions and practices in the countries
in which it operates. The overall remuneration package of employees
in the Group’s non-UK operations is similar in structure to that
available to UK employees, except that employees outside the UK
(other than expatriate UK employees) do not participate in the 3i
Group Pension Plan. Instead they participate in local state or
company pension schemes as appropriate to local market conditions.
As at the most recent valuation date, 98% of UK employees were
members of the 3i Group Pension Plan (details of which are set out
in the Remuneration report).
Investment executives both in the UK and in the Group’s non-UK
operations may also participate in investment performance plans and
carried interest schemes, which allow executives to share directly
in the future profits on investments.
Charitable and political donations Charitable donations
made by the Group in the year to 31 March 2004 amounted to
£253,419. Excluding the Company’s matching of Give As You Earn
contributions by staff, approximately 29% of those charitable
donations were to charities which advance education, approximately
50% went to causes which aim to relieve poverty or benefit the
community, or both, and approximately 21% went to medical
charities. Further details of charitable donations are set out in
the Corporate responsibility
report.
In line with Group policy, no donations were made to political
parties during the year. Under the Companies Act 1985, as amended,
the Company is required to disclose particulars of any donation to
any EU political organisation and EU political expenditure incurred
during the year. During the period, 3i plc, the main trading
company of the Group, made payments to three organisations,
detailed below, which may fall within the definition of donations
to EU political organisations. These payments (annual subscriptions
to the Industry Forum of £2,938, the Enterprise Forum of £1,880 and
the Federal Trust of £300) amounted to £5,118.
Policy for paying creditors The Group’s policy is to pay
creditors in accordance with the CBI Prompt Payers Code of Good
Practice copies of which can be obtained from the Confederation of
British Industry at Centre Point, 103 New Oxford Street, London
WC1A 1DU. The Company had no trade creditors during the year. 3i
plc had trade creditors outstanding at the year end representing 10
days of purchases.
Statement of Directors’ responsibilities The Directors
are required by UK company law to prepare accounts which give a
true and fair view of the state of affairs of the Company and the
Group as at the end of the period and of the profit for the period.
The Directors have responsibility for ensuring that proper
accounting records are kept which disclose with reasonable accuracy
the financial position of the Group and enable them to ensure that
the accounts comply with the Companies Act 1985. They have a
general responsibility for taking such steps as are reasonably open
to them to safeguard the assets of the Group and to prevent and
detect fraud and other irregularities. Suitable accounting
policies, which follow generally accepted accounting practice and
are explained in the notes to the accounts, have been applied
consistently and applicable accounting standards have been
followed. In addition, reasonable and prudent judgments and
estimates have been used in the preparation of the accounts.
Going concern The Directors are satisfied that the
Company and the Group have adequate resources to continue to
operate for the foreseeable future. For this reason, they continue
to adopt the “going concern” basis for preparing the accounts.
Internal control The Board is responsible for the Group’s
system of internal control and reviews its effectiveness at least
annually. Such a system is designed to manage rather than eliminate
the risk of failure to achieve business objectives and can provide
only reasonable and not absolute assurance against material
misstatement or loss.
Through the regular meetings of the Board and the schedule of
matters reserved to the Board or its duly authorised Committees for
decision, the Board aims to maintain full and effective control
over appropriate strategic, financial, operational and compliance
issues. The Board has put in place an organisational structure with
clearly defined lines of responsibility and delegation of
authority. Each year, the Board considers and approves a rolling
strategic plan and an annual budget. In addition, there are
established procedures and processes for planning and controlling
expenditure and the making of investments. There are also
information and reporting systems for monitoring the Group’s
businesses and their performance.
Risk Committee is a
management committee formed by the Chief Executive whose purpose is
to review the business of the Group in order to ensure that
business risk is considered, assessed and managed as an integral
part of the business. There is an ongoing process for identifying,
evaluating and managing the Group’s significant risks. This process
was in place for the year ended 31 March 2004 and up to the date of
this report. The process is regularly reviewed by the Board and
complies with the internal control guidance for Directors on the
Combined Code, issued by the Turnbull Committee. The process
established for the Group includes:
Policies
- core values, Group standards and Group controls together
comprising the Group’s high level principles and controls, with
which all staff are expected to comply;
- manuals of policies and procedures, applicable to all business
units, with procedures for reporting weaknesses and for monitoring
corrective action;
- a code of business conduct, with procedures for reporting
compliance therewith;
Processes
- appointment of experienced and professional staff, both by
recruitment and promotion, of the necessary calibre to fulfil their
allotted responsibilities;
- a planning framework which incorporates a Board approved
rolling strategic plan, with objectives for each business
unit;
- formal business risk reviews performed by management which
evaluate the potential financial impact and likelihood of
identified risks and possible new risk areas, set control,
mitigation and monitoring procedures and review actual occurrences
identifying lessons to be learnt;
- a comprehensive system of financial reporting to the Board,
based on an annual budget with monthly reports against actual
results, analysis of variances, scrutiny of key performance
indicators and regular re-forecasting;
- regular treasury reports to the Board, which analyse the
funding requirements of each class of assets, track the generation
and use of capital and the volume of liquidity, measure the Group’s
exposure to interest and exchange rate movements and record the
level of compliance with the Group’s funding objectives;
- a compliance department whose role is to integrate regulatory
compliance procedures into the Group’s systems;
- well defined procedures governing the appraisal and approval of
investments including detailed investment and divestment approval
procedures incorporating appropriate levels of authority and
regular post investment reviews;
Verification
- an internal audit department which undertakes periodic
examination of business units and processes and recommends
improvements in controls to management;
- the external auditors who are engaged to express an opinion on
the annual accounts;
- an Audit and Compliance Committee which considers significant
control matters and receives reports from the internal and external
auditors and the regulatory compliance function on a regular
basis.
The internal control system is monitored and supported by an
internal audit function which operates on an international basis
and reports to management and the Audit and Compliance Committee on
the Group’s operations. The work of the internal auditors is
focused on the areas of greatest risk to the Group determined on
the basis of the Group’s risk management process. The external
auditors independently and objectively review the approach of
management to reporting operating results and financial condition.
In coordination with the internal auditors, they also review and
test the system of internal financial control and the information
contained in the Report and accounts to the extent necessary for
expressing their opinion.
Auditors’ independence and objectivity Subject to annual
appointment by shareholders, auditor performance is monitored on an
ongoing basis and formally reviewed every five years, the next
review being scheduled for 2008. The Audit and Compliance Committee
reviewed auditor performance during the year and concluded that
Ernst & Young LLP’s appointment as the Company’s auditor should
be continued.
The Committee recognises the importance of ensuring the
independence and objectivity of the Company’s auditors. It reviews
the nature and extent of the services provided by them, the level
of their fees and the element comprising non-audit fees. The Audit
and Compliance Committee Chairman is notified of all assignments
allocated to Ernst & Young over a set threshold, other than
those related to due diligence within the Group’s investment
process where the team engaged would be independent of the audit
team. Safeguards have been put in place to reduce the likelihood of
compromising auditor independence, including the following
principles which are applied in respect of services provided by the
auditors and other accounting firms and monitored by the Audit and
Compliance Committee:
- services required to be undertaken by the auditors, which
include regulatory returns, formalities relating to borrowings,
shareholder and other circulars. This work is normally allocated
directly to the auditors;
- services which it is most efficient for the auditors to
provide. In this case, information relating to the service is
largely derived from the Company’s audited financial records, for
example, corporate tax services. This work is normally allocated to
the auditors subject to consideration of any impact on their
independence;
- services that could be provided by a number of firms including
general consultancy work. All significant consultancy projects are
normally put out to tender and work would be allocated to the
auditors only if it did not present a potential threat to the
independence of the audit team. Included in this category is due
diligence work relating to the investment process. If this service
were to be provided by the auditors, the specific team engaged
would be independent of the audit team.
Details of the fees paid to the auditors are disclosed in note 14 to the
accounts.
Ernst & Young LLP In accordance with section 384 of
the Companies Act 1985, a resolution proposing the reappointment of
Ernst & Young LLP as the Company’s auditors will be put to
members at the forthcoming Annual General Meeting.
By order of the Board
A W W Brierley
Secretary
12 May 2004
Registered Office
91 Waterloo Road
London SE1 8XP
|